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available positions

Job ID: 2412

Job title: Purchasing officer and cost controller – Taanayel

Posted Date: 2017-02-22

Categories: Full Time

Location: Taanayel

Summary: A "purchasing officer and cost controller" is needed to purchase goods related to food and beverage, control the costs and inventories and insert all the information on the system. The qualified profile should have either a technical degree or bachelor degree in Management or accounting with a minimum of 2 years of relevant experience.

Qualifications

Years of Experience required:  minimum 2 years

Level of Education: TS / Bachelor degree

Field of education: Management, Accounting

Languages: Fluent in Arabic, French and English

Details

General Objectives & Tasks :

1. Update on daily basis the OMEGA system

2. Purchase of Goods:
– Create purchase order lists recording all the needs of products and services
– Organize tenders in order to select suppliers able to meet the predefined specifications / order
– Negotiate with suppliers and define the terms of the contract (tariffs, delivery times …)
– Monitor the exchanges and follow up on a daily basis with suppliers and subcontractors
– Set up a procurement plan with selected suppliers
– Manage emergency situations: delays in deliveries, breakdown of supply, error in orders, etc.
– Oversee the level of sales in order to anticipate a future supply
– Prepare and place orders,

3. Reception of goods:
– Verify all the delivered product regarding quantity and quality through the use of daily order sheets
– Compare the unit prices on the invoices and the prices on the quotation or the contract in order to ensure the agreed upon charges of the supplier
– Reconcile total purchases with accounting

4. Cost control and Inventory:

– Daily tasks:

  • Preparation of analysis of daily sales.
  • Monitor any discrepancies and take appropriate measures every day
  • Verify the alcohol stock and check the quantity of sale.
  • Physical inventory
  • Control the excess and shortage of inventory: excess will be added to the stock register and shortage will be charged on staff.

– Monthly tasks:

  • Physical inventory of storage, kitchen and dining room.
  • Monthly report on food and beverage costs.
  • Analysis of the purchase and consumption of food and beverages.
  • Cost of food and beverage.
  • Update menu prices on the system.
  • Provide information regarding: Sales Analysis, Revenues, etc.

Position Requirements:

Professional competencies:

  • Knowledge of accounting and financial tools

Personal competencies:

  • Sense of organization
  • Integrity
  • Involvement
  • Adaptability
  • Autonomy
  • Flexibility
  • Confidentiality

Working hours: 6 days per week, from 8 am till 5 pm

Probation Period: 3 months

Job ID: 2405

Job title: Center Manager

Posted Date: 2017-02-22

Categories: Full Time

Location: Jisr el Bacha

Summary: A "Center Manager" is needed to manage the team, operations and activities of the center, guarantee the quality of the services provided and strengthen the presence of the center in the area of activity.
The qualified profile should have a Master's degree in Management with more than 5 years of relevant experience.

Qualifications

Years of Experience required:  minimum 5 years

Level of Education: Master’s degree / MBA

Field of education: Management

Languages: Fluent in Arabic, French and English

Details

General Objectives & Tasks :

1- Guarantee the quality of the services of the center:

  • Ensure the good reception, identification and orientation of beneficiaries and clients of the center by implementing corresponding monitoring tools.
  • Centralize criticisms of beneficiaries and customers, take them into consideration and find solutions.
  • Ensure the reporting of claims.
  • Analyze non-provided requests.
  • Identify priority needs based on pre-established relevant criteria.
  • Present to programs managers the various needs of the region.
  • Conduct and submit quality reports to program managers.
  • Ensure the safety of the premises (existence of fire extinguishers in the building …) and the respect of safety instructions by volunteers and beneficiaries.
  • Ensure procurement and purchase orders for buildings and equipment (safety, hygiene, aesthetics, functionality).
  • Ensure the proper use of energy and waste reduction.

2- Manage the operation and activities of the center, by respecting the framework of action (strategy, culture, management systems and budgets), and using franchise toolkit (procedures, business models and management systems):

  • Manage the costs (return, collection, reimbursement).
  • Control sales (diversification, prices, receipts).
  • Monitor budget implementation and key performance indicator tools and proceed accordingly.
  • Communicate the budget and the key performance indicator tools to all the concerned people at the center.
  • Forecast the activities and transmit them to the concerned departments.
  • Ensure a link with other programs of arcenciel and guarantee the support of departments to various activities of the center.
  • Make sure that all the procedures are being properly implemented (human resources, logistics, accounting, security procedures…)

3- Manage the center team:

  • Participate in the recruitment and integration of the team.
  • Oversee the responsibilities of each member of the team.
  • Ensure good working conditions (peaceful, cleanliness …).
  • Ensure the administration and management of the team (working conditions, leaves, holidays, insurance, etc.).
  • Identify the ongoing training needs of the staff and recruitment requests to the human resources department.

4-  Strengthen the presence of the center in the area of activity:

  • Collaborate and network with the resources of the community (municipality, school, other NGO …).
  • Communicate the activities of the center.
  • Participate in the marketing campaigns of arcenciel

Position Requirements:

Professional competencies:

  • Good knowledge of arcenciel’s culture and its internal regulations and ability to transmit them
  • Advanced and diverse managerial skills

Personal competencies:

  • Leadership
  • Active listening
  • Ability to synthesize
  • Team player
  • Patience
  • Commitment
  • Excellent communication skills
  • Conflict management
  • Respect for confidentiality
  • Organizational capacity

Working hours: Monday till Saturday from 8 am till 4 pm

Probation Period: 3 months

Job ID: 2374

Job title: Executive Chef – Taanayel

Posted Date: 2017-02-17

Categories: Full Time

Location: Taanayel

Summary: An "Executive Chef" is needed for Khan el Maksoud in Taanayel to manage the kitchen's operation, organize culinary trainings for vulnerable women in the Beqaa area and ensure that the best service is provided to customers.
The qualified profile should have a bachelor's degree in culinary art with more than 5 years of relevant experience.

Qualifications

Years of Experience required: 5 years or more

Level of Education: Bachelor’s degree

Field of education: Culinary arts

Languages: Fluent in Arabic, French and English

Details

General Objectives & Tasks :

1- Menu valuation:

  • Revise and expand the current menu of Khan.
  • Create a new menu “catering” and study the prices.
  • Ensure that the menu is clearly written so that customers can easily understand and choose their dishes.
  • Prepare each weekend the “daily special” menu of the upcoming week and ensure the respect of this latter.
  • Ensure that the weekly menu is diversified from a week to another through offering different dish every week/day.

2- Creation of data sheets (recipes):

  • Revise the recipes.
  • Develop and modify when necessary the recipes to reach the best textures possible in order to maintain a good quality / price ratio.
  • Write detailed technical data sheets of the preparation and the ingredients used for each dish.
  • Respect the portions by standardizing the dishes.

3- Food stock management:

  • Study the needs of the team to ensure the proper functioning of the kitchen.
  • Manage the food purchases in coordination with the purchasing officer.
  • Maintain a good organization of the stock to avoid any ingredient shortage.
  • Check and maintain the equipment and material of the kitchen.
  • Secure stocks and refrigerators.
  • Prepare, review and revise the budget of the kitchen by presenting a monthly report to the operational manager.

4- Management of hygiene in the kitchen:

  • Ensure compliance with the standards of hygiene and cleanliness in the kitchen (floor, material, equipment, staff, food…)
  • Verify constantly the entities.
  • Establish and provide a common uniform for all members of the team.

5- Organization of culinary trainings for the “Agnes-Varis” project:

  • Establish appropriate culinary trainings in coordination with the program manager and project coordinator.
  • Organize frequent training sessions that allow a maximum number of people to benefit.
  • Animate by himself the trainings when possible, or make use of qualified external players.

6- Supervising the kitchen’s team:

  • Manage the work positions and the distribution of tasks.
  • Resolve conflicts that may occur between the team members.
  • Motivate the team for increased productivity.
  • Inform the HR representative about the absences, delays…

 

Position Requirements:

Professional competencies:

  • Traditional Lebanese Cuisine
  • Good trainer of the matter he exercise

Probation Period: 3 months

Job ID: 2307

Job title: Awareness and Education Manager

Posted Date: 2017-01-17

Categories: Full Time

Location: Jisr el Bacha

Summary: An "Awareness and Education Manager" is needed in arcenciel's headquarters in Jisr El Bacha to increase the awareness and education unit within the marketing department, manage effectively the awareness trainings and develop the marketing department and its activities.
The qualified profile should have a masters' degree in public relations, marketing, education or any related field with 3 years of relevant experience.

Qualifications

Years of Experience required: 3 years

Level of Education: Masters Degree

Field of education: Public Relations, marketing, education or relevant

Languages: Fluent in Arabic, French and English

Details

General Objectives & Tasks :

1- Increasing the awareness and education unit within the marketing department:

  • Centralize the demand for training.
  • Being the reference person to contact by third parties on this level.
  • Create a rich and useful network.

2- Manage effectively the awareness trainings of arcenciel:

  • Prepare all the presentations and their contents and update them in parallel to the development of the association.
  • Cooperate with the project managers in the drafting and implementation of  trainings or specific presentations.
  • Organize and plan the trainings in collaboration with the concerned institutions and entities.
  • Give the general training.
  • Oversee the smooth conduct of the specific trainings by internal and external specialists.
  • Evaluate the trainings after each presentation to improve, save or cancel them.

3- Projects management:

  • Collaborate with program managers to design project ideas.
  • Present and propose these projects to the concerned institutions.
  • Guide the teams to complete these projects and make a comprehensive monitoring of all stages.
  • Send “thank you” letters as well as summaries of the projects progress to the concerned institutions.
  • Promote the collection of funds through the networking connections.

4- Develop the marketing department and its activities:

  • Provide the necessary support to develop marketing strategies of arcenciel activities and its different units in coordination with the concerned persons.
  • Participate in the development of the impact report, the marketing tool box, and other marketing activities.

 

Position Requirements:

Professional competencies:

  • A perfect knowledge of arcenciel, its program and culture.
  • Proficiency in presentation and ability to persuade and influence

Personal competencies:

  • Listening skills
  • Good communication skills
  • Capacity to analyze
  • Organizational skills
  • Creative
  • Charismatic
  • Team work
  • Patience
  • Social ethic
  • Dynamic

Working Hours: Monday till Friday from 9 am till 5 pm

Probation Period: 3 months

Workplace: Mobility frequency depending on the needs all over the Lebanese territory

Job ID: 2005

Job title: Health Program Manager

Posted Date: 2016-12-02

Categories: Full Time

Location: Jisr el Bacha

Summary: A "Health Program Manager" is needed in arcenciel's headquarters in Jisr El Bacha to determine the research and the strategic development of the program, strengthen its activities in the centers, guarantee the communication and eventually develop the program.
The qualified profile should have a masters' degree in medicine, healthcare management, public health or related, with 5 to 10 years of relevant experience in a non governmental organizational.

Qualifications

Years of Experience required: 5 – 10 years

Level of Education: Masters Degree

Field of education: Medicine, Healthcare Management, Public Health or relevant

Languages: Fluent in Arabic, French and English

Details

General Objectives & Tasks :

1.    Determines the research and the strategic development of the program:

  • Plan and define the short, medium and long-term strategy of the program with the higher management.
  • Surveil the research activities of the program in coordination with the concerned teams.
  • Propose, as part of the strategy, new activities in form of pilot projects and implement them.
  • Develop and enhance the research for funds for the development of new activities.
  • Reinforce the link with the local and international organizations, working in the same sector, for the strategic development of the program.
  • Supervise the preparation and participation in exhibitions and conferences in order to develop the projects and adapt the strategy.
  • Disseminate successful experiences and projects at the national level by proposing laws in collaboration with the legal entity, based on the strategy, vision and mission of the organization.

2.    Strengthen the activities of the program in the centers:

  • Establish tools (standards, procedures, KPIs, monitoring and control tools, …) to empower activities.
  • Train the teams on the developed tools.
  • Control and audit the activities.
  • Capitalize and disseminate the know-how of activities.

3.    Guarantee communication for the activities and the program:

  • Define, with the relevant departments, a communication strategy for the activities.
  • Monitor this strategy to develop the activities.
  • Develop contacts with ministries, trusteeship authorities, constituted bodies -existing or to be established- and lobby.

4.    Administer and develop the program:

  • Define and monitor the program’s budget.
  • Determine the possibilities of franchising.
  • Control the reports on the progression of pilot projects.
  • Supervise and train program’s staff.
  • Ensure the spread of arcenciel’s culture and spirit.
  • Submit to the General Manager a consolidated annual activity report of all the activities incurred in order to grant clearance and renew accreditations and franchises.
  • Generate for the General Manager an annual operational and development action plan as well as a consolidated budget of all his activities and have them validated.

 

Position Requirements:

Professional competencies:

  • Excellent managerial and strategic skills
  • Project management and team management skills
  • Expertise in the program sector
  • Knowledge of accounting, financial and HR tools
  • Very good knowledge of the environments in which arcenciel evolves: NGOs and associative world, political setting (politicians, constituted bodies, international organizations), private sector
  • Understanding of the market and the competitors
  • Having strong public relations with academic and economic circles

Personal competencies:

  • Organizational capacity
  • Ability to synthesize
  • Leadership
  • Teamwork
  • Conflict management
  • Flexibility and commitment
  • Creativity
  • Innovative
  • Visionary
  • Good communication skills
  • Listening skills

Working Hours: Monday till Friday from 9 am till 5 pm

Probation Period: 3 months